AI assistant joins Zoom meeting automatically

How to Automatically Join Zoom Meeting with Airgram [Quick Guide]

Michael author profile imageMichael Chen
May 07, 20228 mins
Why do we want to auto-join Zoom meetings?

Zoom is possibly the world’s most popular video conferencing platform, and its popularity has continued to grow due to COVID-19 when most teams have adopted a work-from-home strategy. 

According to the latest statistics, Zoom has an average of 300 million daily active users. Maybe you are one of them and need to attend numerous Zoom calls every week, be it team meetings, online classes, or remote training. 

I bet you are overwhelmed by so many Zoom meetings and may even get ‘Zoom fatigue’. Fortunately, now you can automatically join Zoom meetings by simply sending an assistant to represent you. Get impressed? Let’s take a closer look.

Why do we want to auto-join Zoom meetings?

On the one hand, Zoom enables users in different locations to connect in real time and share thoughts, making remote or hybrid work more efficient. On the other hand, too many meetings overburden people, and sometimes you may forget to attend the sessions.

What if there is an assistant that can automatically attend the meeting at the specified time and record it so you won’t miss any important information?

Airgram is here to help.

Its AI assistant will act on a schedule once you set up the Zoom auto-join preconditions. It will enter the meeting room promptly and contribute to meeting recording and live transcription.

Benefits of setting up auto-joining Zoom meetings by Airgram

For people who need to join multiple Zoom meetings a day, it'll be a lot of hassle if they need to send the Airgram assistant to record manually - you open Airgram and choose the correct option every time you join a meeting. Sometimes there's a good chance that you might forget to do it. But with the automation powered by Airgram, you can quickly automate monotonous tasks. 

  • Save time by not having to set up Zoom recordings and transcribe manually. 

  • Easily manage multiple meetings at once.

  • Automatically record meetings when they start and stop without your presence.

  • Automatically send meeting notes to the meeting host's email address.

You can set aside more time for better prep by skipping all this manual labor. For example, write down a detailed, structured meeting agenda before a project kick-off discussion or a product presentation. So that everybody can have a clear goal in mind and show up prepared.

How to join Zoom meeting automatically using Airgram

Airgram offers three options to auto join your Zoom meetings, and you can choose one based on your preferences.

1) Join all meetings you host

2) Join all calendar events with Zoom links

3) Join particular calendar events

Automatically join all Zoom meetings you host

Sometimes you might need to host meetings, like starting a scheduled call with your client for a product demonstration or an instant call with your teammates to discuss something emergent. When you need to record the calls, you might need to open a third-party app first, then choose some options and all those manual operations.

It's unavoidable that you might forget to do so. With Airgram's auto-joining Zoom meetings, you can set up to auto join all the Zoom calls you to start as the host.

Usually, you can host a meeting by starting a new meeting, a personal meeting, or a scheduled meeting. 


Step 1: Sign in to Airgram and launch the app. Click your profile at the bottom left corner, then choose Integrations.

Airgram app integrations

Step 2: Find Zoom and click Connect to authorize Airgram to connect to your Zoom account first.

Step 3: After you've granted the Zoom permission successfully, go back to settings. Choose Auto-join Meetings > Auto-join Zoom meetings. From the dropdown list, select Join all Zoom meetings I host

auto join all Zoom meetings

Step 4: Now, you're all set. Airgram's AI assistant, a.k.a. Airgram assistant, will automatically join all Zoom meetings you host whenever you have an instant Zoom call or a scheduled one. It'll record and transcribe the call into the language you set by default.


Join all calendar events with Zoom links 

If you have scheduled Zoom meetings, after you sync your Google or Outlook Calendar with Airgram, the Airgram assistant can join all the calendar events with Zoom links, whether you are the meeting host or a participant.


Step 1:  Click your profile at the bottom left corner, and choose Auto Join Meetings.

Airgram settings auto join meetings

Step 2:  Find Auto-join Zoom meetings and select Join all calendar events with Zoom link from the dropdown. The assistant will automatically attend all Zoom meetings on your calendar on time. 


Join particular calendar events

Sometimes, you want to record and transcribe specific Zoom meetings. Then, you can add your Airgram assistant  ( as a guest to the meetings that are scheduled on your calendar. 

Step 1:  Click your profile at the bottom left corner, and choose Auto Join Meetings.

Step 2:  Find Auto-join Zoom meetings and select Join calendar events which I invite

auto join specific Zoom events

NOTE: Make sure that the event must contain a Zoom link. Otherwise, the assistant will not be able to auto join the Zoom call successfully.

The Airgram assistant will automatically join the Zoom call when the event begins. The host must click "Admit" to invite the assistant into the meeting room. Then, it'll start recording and transcribing your Zoom call live.

At the end of the meeting, the host will receive an email with a link to the meeting notes. You can click the link to go to the meeting details page and check out the recording, notes, and transcript.


FAQs about Zoom auto-join

  1. Is there a way to automatically join Zoom meetings?

The surefire answer is ‘Yes’. You can automatically join Zoom meetings using Airgram, which will send an AI Assistant to your meetings at the specified time and start recording.


2. Can I use Airgram to auto-join Google Meet calls?

‍Of course. 

Apart from Zoom, Airgram can also join Google Meet and Microsoft Teams calls automatically without your presence.

Never miss a Zoom call

Meetings occupy our working hours. And the task of scheduling an AI meeting assistant to record them takes time, too. So why don't we automate it and focus on what requires more analysis and complexity? 

Automated recording and transcription for Zoom aren't just about freeing you from the tedious manual setup process. It can help you engage fully in the discussion. And eventually, you will find yourself contributing much more to generating great ideas and elaborating on the next steps.

Michael Chen

Michael started his career as a product manager and then developed a passion for writing. He has been writing on technology, remote working, productivity, etc., hoping to share his thoughts with more people.

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