Meeting Agenda Templates

Looking for a meeting agenda? You don’t have to start from scratch. The Airgram team has created 30+ templates that are ready-to-use (free!) .

Icebreakers

Kick off the meeting with icebreaker questions or simple activities.

How do you spend your weekends?

Team update

The managers share company announcements or changes that should be known to all.
Members update on their work and statistics.

Roadblocks

Remote Team Meeting Agenda Template

Remote meetings are crucial for keeping the hybrid team aligned and connected. Use this agenda template for running a productive remote team meeting.

Review Last Quarter

Check-in on the overall performance, wins, and lessons learned from the last quarter.

Key metrics
Successes and wins
Learnings

Goals

Outline the main company objectives and determine the end goals of this quarter.

Quarter Plan

Quarterly Planning Meeting Agenda Template & Guide

Use this quarterly planning template to structure your meeting - review metrics, set quarterly goals, and plan strategic actions based on the previous quarter.

Updates

Updating your team on the project situation, industry news, or anything else they should know.

Project status

Demos

Team members give presentations on products or features that are currently in progress.

New feature

Free Engineering Team Meeting Template [with Tips]

This flexible template provides a framework that will help you run efficient engineering team meetings. Get it for free!

Brief the Team

Share company updates and news that affect the sales team.

Team Updates and Obstacles

Get a quick status check from each team member and figure out the bottlenecks that hold your team up from making progress.

New qualified leads
Deals in progress
Closed deals

Key Wins

Sales Team Meeting Agenda

A well-crafted meeting agenda ensures the session stays organized, on topic, and on time. Use this free template to run effective sales team meetings that drive great results.

Review Goals/Metrics

Review the key metrics and track progress against the set goals.

What’s the revenue increase?

Updates

Leaders from different departments share major updates to keep everyone informed.

Product team
Marketing team

Leadership Team Meeting Agenda

Use this template to build an agenda for your next leadership team meeting. Facilitate the conversation and make strategic decisions.

Goals & Metrics

Review the monthly marketing team goals and track what progress we have made.

Team Updates

Each team member briefly recaps his/her work. Focus on major statistics.

member 1

Roadblocks

Marketing Team Meeting Agenda

A marketing team meeting is an essential tool for aligning team goals and improving performance. Run more effective marketing meetings with a free template agenda and this guide.

Company Vision

Review the company vision and goals to make sure your team OKR is in line with the bigger picture.

Brainstorming

Brainstorm with your team what areas you should focus on for the next period.

Set Objectives and KRs

Come up with objectives and actionable points to achieve them.

OKR Planing Meeting Agenda

Facilitate OKR Planning sessions and keep your team aligned toward your organization’s goals. Kickstart your meeting with this OKR planning template.

Objectives [5 minutes]

Keep everyone informed of the objectives of this brainstorming session.

Objective

Ground Rules [5 minutes]

Set up the ground rules during the discussion.

No interruptions when others are talking.
All ideas are welcome.

Brainstorming Meeting Agenda Template

A brainstorming meeting agenda is a perfect tool to guide the conversation and allow everyone to prepare adequately. Adapt this brainstorming meeting template and customize it to your needs.

Opening

Some icebreakers to help people loosen up.

Company Vision

Reiterate the company vision and retro on goals to keep everyone aligned.

Business Update

Bring in high-level metrics like revenue increase to let all employees know where we are going. Celebrate wins with all hands.

All-hands Meeting Agenda

All-hands meeting is a valuable chance where employees gather with leadership and discuss organizational topics. Use a well-structured template to kickoff your meeting successfully.

Getting to know each other [5 mins]

Ask questions or share stories to get familiar with each other.

About your manager [5 mins]

A little bit about my professional experience, values, and hobbies.

Expectations [10 mins]

Share what I expect from the team in terms of communication, getting feedback, and work ethics.

First Team Meeting Agenda

Your first team meeting should lay a good foundation for future work. Use this well-structured template to kick off your meeting and get your team off to a great start as their new manager.

Goal Performance [20 mins]

Go through the complete list of OKRs and see if the goals are on track or off track.

Objective 1

Key result 1- status

Learnings [15 mins]

Summarize the lessons we have learned from the current achievements.

OKR Review Meeting Agenda

Being an essential component of the OKR cycle, OKR review keeps the project on track and provides more insights. Use this template to structure your team's OKr review meeting and get positive results.

Opening

Some icebreakers and sharing the meeting objectives and time frame.

Setting the stage

Talk about the current situation of the company to get a clear common understanding.

Where are we right now as an organization?
What did we do well in the past, and what can we improve?

Visions, Values, and Mission Statement

Strategic Planning Meeting Agenda

Strategy planning is key to an organization's success. Use this free meeting agenda template to define your strategies for achieving company goals

Analyze Last Quarter

Analyze the goals we set for the last quarter and get some insights.

How did we perform against the last quarter of goals?
Where did we succeed? Where did we fall short?
What could we learn?

Goals for the Next Quarter

1. Objectives

Brainstorm measurable and aspirational goals in the next quarter.

OKR Goal Setting One-on-One Meeting Template

Have a one-on-one discussion to set actionable and measurable objectives and key results (OKRs). This agenda will help teams to prepare well and achieve fruitful results.

🧩 Recap of company compensation philosophy

Share how the company determines total compensation, including a conversation about leveling, tiers, or approaches.

🔎 Updated compensation

Show appreciation for the employee’s work
Share an update on adjusting the compensation or title for the employee
A review of the details of the compensation data so there is no misunderstanding

Compensation Review Meeting Agenda

Meeting with your direct report to discuss the performance and adjusted compensation. Use this free salary review meeting agenda to have a successful session.

📢 Check-in

Start with open-ended questions.

How was your weekend?
What has been the highlight and lowlight of your last week?

⛳ Follow-ups from last week

Follow up on the working progress since the previous week’s 1:1. Dive a bit deeper into a work-related discussion.

Weekly One-on-One Meeting Template

Regular 1:1 meetings between managers and direct reports are crucial for making employees feel valued and supported at work. Use this template to ace your one-on-one meeting.

🙌 Welcome onboarding

Show your welcome to the new employee and break down the barriers a little.

Tell me more about yourself
What do you like to do outside of work?

📍 Roles and expectations

Briefly introduce the main job duties, and learn the employee’s expectations.

First One-on-One Meeting with Employee Template

For new employees, the first one-on-one meeting is a chance to introduce the organization and show welcome. Kick off your first one-on-one meeting with this meeting template!

Name:

Department:

Current role:

Supervisor:

📝 Reflection

Career Development Meeting Agenda

Managers have a responsibility to guide their direct reports in career growth. Use this free career development agenda template to facilitate conversations with team members that encourage long-term growth.

🧩 Team Sync

Share information that involves both teams to keep everyone on the same page.

What are your team’s upcoming plans/projects I should know about?
Any changes in your team members and their responsibilities?

🎯 Teamwork Challenges

Understand the difficulties teams face and see how we can help each other.

Peer One-on-One Meeting Template

Encourage internal communication and team alignment with a peer one-on-one. This free peer meeting template can help to facilitate the conversationa and include all necessary talking points.

🧰 Opener Questions

How did you feel about the month?
What were your work and non-work highlights of the past month?

🎯 Goals and Progress

Review the goals and what progress we have made for the last month. Highlight short-term wins.

How do you feel about the progress/statistics?
What could we learn from the current achievements?

Monthly one-on-one Meeting Template

A monthly one-on-one conversation between managers and employees to ensure alignment and build rapport. Use this free monthly one-on-one meeting template to better organize your meetings.

Employee name:

Current position:

Manager:

Job Circumstances

Discuss how the employee thinks about the job and working environment

Offboarding One-on-One Meeting

As the employee exits the company, use this offboarding meeting agenda to collect honest feedback and make improvements.

Catching up

Some check-in questions about how you’re doing.

What are you most looking forward to this holiday season?

Reflections on the past year

Discuss what has been accomplished this year and reflect on areas of improvement.

When you consider this past year, how do you feel about the progress you have made?
What do you think is the most significant achievement for you?

End of Year One-on-One Meeting

Reflect on the past year, discuss lessons learned, and set yourselves up for a great year ahead! Use this well-crafted template to have your year-end one-on-one meeting be reflective and constructive.

Icebreaker

Start the meeting with some open-ended questions to build a connection.

What’s the best thing that happened in the last two weeks?

Retro on the last two weeks

How are you progressing toward your goals?
What have we accomplished since the last meeting?

Bi-Weekly One-on-One Meeting

A bi-weekly 1:1 meeting for managers to sync with direct reports. Save your time and effort by using this template.

Employee name:

Department:

Review period:

Date of review:

Overall Assessment

Quarterly Performance Review

Measure progress, review goals, and identify areas for improvement with this one-on-one performance review template.

Warm-up

Start with light, open-ended questions.

What’s been keeping you busy lately?
How do you feel about working remotely?

Progress

Note progresses in important projects and make a summary.

Remote One-on-One Meeting

Remote one-on-one meetings provide dedicated time for the managers and their direct reports to evaluate progress and build a trusting relationship. Use this free template to facilitate your remote meeting.

Icebreaker

Casual talk to know how the employees are doing recently in work and life.

What are you enjoying most about your current role?
What do you often do outside of work?

Goals

What are the goals you set for yourself at the start?

One-on-One Coaching

Employee personal growth is essential to productivity and team building, that’s where one-on-one coaching is needed. Use this free coaching template to facilitate conversations with team members.

🧩 Check-In

A quick check-in with the employee to break the ice.

How are you feeling in your current role?

📝 About the Company

Discuss the company's growth, future development, and potential challenges.

Where do you see the company headed in the next few years?
What’s the biggest challenge facing the organization?

Skip Level Meeting Agenda

Helps senior managers connect with employees they don’t directly manage to bridge the gap. Use this free skip-level meeting agenda to gather valuable feedback and build a healthier working environment.

Sales Metrics

Review and analyze important sales data with the sales rep.

New customer:
Sales revenue:
Profit/loss:
...

Pipeline Review

Go through the sales progress since the previous week to identify risks, opportunities, and action items.

1. Deals at risk

Sales One on One Meeting Agenda Template

Use the template to efficiently identify pressing deals and develop plans to help your sales rep move deals forward.

Metrics Review

Review the key metrics like customer acquisition and revenue. Celebrate wins.

Metric 1
...

Growth Experiment Updates

Give an overview of the running/finished growth experiment performance. Conclude what we have learned.

Talking point 1
...

Growth Team Meeting Template

Use this template to review and analyze the key metrics at a weekly meeting, so your growth team can adjust the growth strategy and determine to drive business growth.

🎯 Objectives

What goals do we want to reach with the marketing strategy?

📚 Competitor Analysis

What kind of strategy do our competitors adopt?

Competitor strategy 1
Competitor strategy 2
...

Strategic Marketing Planning Meeting Agenda Template

Accelerate your efficiency at crafting a clear marketing strategy with effective analysis and active brainstorming.

🧩 Background

Explain what you need to explore. What has been done previously? And What is the purpose of this research?

What to explore or validate
What has been done?
Purpose

🎯 Business Objectives

Determine the objectives your team needs to accomplish. What decision needs to be after this research?

User Research Planning Meeting Agenda Template

Conduct a user research planning meeting to understand your users better, improve the UX of the product and increase conversions.

Project Updates

Give each team member time to answer the below questions:

What did I accomplish yesterday?
What will I do today?
What is blocking my progress?

Next Steps

Assign action items to the specific member with an estimated completion date.

@name Task by DUE-DATE

Daily Standup Meeting Agenda

Use this template to stay up to date with your Scrum Team’s progress and identify and solve issues in a timely manner.

The Last Retrospective

What did we learn from the last sprint?

talking point

Which backlog items were incomplete?

talking point

Sprint Goals

Sprint Planning Meeting Agenda Template

Kick off the sprint directly by defining the backlog items that need to be considered and tackled in the next sprint. Clarify all the goals and action items to ensure that everyone in the scrum team is clear on his tasks and due dates.

Team Check-in [5 mins]

Some casual talking or new hire presentation.

Review Metrics [15 mins]

Share updates and metrics on important projects in the past week.

What progress have we made toward the OKR? Celebrate wins.
What have we learned from the success?

Priorities [10 mins]

Weekly Team Meeting Agenda

Review your team’s performance in the past week, plan the next steps, and share something inspiring or new ideas with other team members.

Initial Plan

Review the initial plan, including scope, time and assignees, etc.

Talking point

Updates on...

Individual action items (any changes?)
Project schedule (can we finish the project on time?)
Budget (are we over the planned budget?)
Quality check (are we remaining the desired level of quality?)
Risks (how do we solve existing and potential risks?)

Notes

Project Status Meeting Agenda Template

Use this template to check on the project status with your team, reiterate the goals and make sure the time and efforts are in the right place.

📝 Performance Update

Review the overall performance of the process while communicating with our customers.

Net Promoter Score (NPS):
Health score:
Churn score:
...

🏵 Wins

Celebrate the victories of the team in the current phase.

Achievement 1
Achievement 2
...

Customer Success Team Meeting Agenda Template

Communicate the progress, roadblocks, improvement about product features, and customer success workflow.

Check-in

Share some exciting news!

Scorecard

What were the objectives for last week? (e.g., KPIs)
What were the actual results?

Rock Review

Are your major goals still on track?

Level 10 Meeting Agenda Template

Use this template to check in with your leadership team and make sure the company’s goals are on track.

📈 Recent updates

What department-wide updates can you share?

Government Relations Updates
Finance Department Updates
HR Department Updates
Legal Department Updates
Research and Development Department Updates
Product Department Updates
Design Department Updates
...

📍 Priorities

What are the current priorities of the association?

[ ] Talking point 1
[ ] Talking point 1
[ ] ...

Monthly All-hands Meeting Template

Update the company-wide activities, encourage open communication with staff, and articulate the following steps to keep every employee in sync.

Meeting information

Start time: 28th, Jan. 10:30 am

Meeting topic:

Attendees:

Approval of minutes

Board Meeting Minutes Template

This boarding meeting minutes template offers a record of the matters and action items discussed at the meeting. Help you generate organized and streamlined board meeting minutes.

Sales/marketing updates

The sales and marketing teams share major updates and data to drive alignment.

Sales
Marketing

SLA performance

Measure your SLA performance and see how the teams are performing against expectations.

Content, campaign and competition review

Sales and Marketing Meeting Agenda

This template is perfect for aligning sales and marketing teams. Develop a shared understanding of both teams' goals, content, expectations, and tactics.

🗺 Background

The background of this project

[ ] Background 1
[ ] Background 2
[ ] ...

🎯 Goal

Outline the goals of this project

[ ] Goal 1
[ ] Goal 2
[ ] ...

Project Kickoff Meeting Agenda Template

Outline the project’s purpose, goals and other details including the roles and next steps. Get your project team on the same page effectively.

What we did well in this sprint

Let's set a positive tone for the discussion.

What we could have done differently

Did we experiment with something new this time?

Did our routine/process turn out to be ineffective?

What are the things or processes we can improve in the next sprint?

Sprint Retrospective Meeting Agenda Template

Use this template to guide your team through the retrospection, enjoy the sprint fruition and reflect on what could be improved.

Completed Tasks

Mark what you have accomplished in this sprint session and write down any feedback from the attendees.

talking point

Product Demo

The development team demonstrates the product increment to the product owner.

Sprint Review Meeting Agenda Template

Use this template to showcase your product increment items and gain insightful feedback from the key stakeholders.

Unleash the Power of Pre-built Meeting Templates.

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